Transport Workspace
Complete school bus fleet operations and logistics covering active trip tracking, self-learning ETAs, routes and stops, fleet compliance, student transit manifests, transport finances, fuel logs, route analytics, and fleet reliability.
Transporting hundreds of students safely through congested urban corridors every morning is an enormous logistical responsibility. The Transport Workspace (powered by the KAL Transport plugin) gives fleet managers and school directors total operational command across 10 specialized functional areas: from live active trip tracking and self-learning stop ETAs to driver trip logging, fuel auditing, and route profitability.
Comprehensive Fleet Logistics Sub-Modules
1. Fleet & Route Management
Complete vehicle roadworthiness tracking, driver assignments, and geographic route-and-stop configuration.
- Fleet & Drivers: Compliance tracking for road fitness certifications, insurance policies, and driver license expirations
- Routes & Stops: Configure bus pickup/drop-off stops with human-friendly landmarks and intelligent baseline timings
- Student Assignments: Assign learners to routes and terms with automated transport fee balance creation and term carryover
2. Daily Operations & Real-Time Tracking
Live morning and afternoon transit tracking with dedicated driver workflows and guardian visibility.
- Active Trips Monitor: Director live overview of all active school runs and stop-by-stop progress
- Driver Interface: Dedicated mobile panel for starting/closing trips with monotonic odometer validation and stop event logging
- Guardian Tracking Card: Real-time in-app bus tracking with 30-second HTMX polling and self-learning ETA calculations
3. Fleet Finances & Fuel Auditing
Financial tracking ensuring school transport operations maintain high fee recovery and strict fuel accountability.
- Transport Finances: Per-student per-term balances, fee collection rates, and outstanding balance tracking
- Trip Logs & Fuel Audits: Fuel receipt logging linked to trip distance and efficiency recalculation to identify wastage or theft
- Ghost Trip Detection: Automated distance audits flagging anomalous odometer gaps or unauthorized vehicle usage
4. Fleet Intelligence & Route Analytics
Data-driven route optimization, centralized alert management, and vehicle maintenance scheduling.
- Route Analytics: Compares subscription revenues against fuel and operating costs to determine per-route profitability
- Centralized Alert System: 10 automated alert types (service due, license expiry, payment overdue) with resolution workflows
- Preventative Maintenance: Mileage-based service interval tracking with automated snapshot logging
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